BI for Financial Management

Monday, October 9, 2017

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Many financial managers experience challenges on a daily basis. They possess crucial information that can heavily impact business strategy, but are often unable to contribute to researching the results. Since traditional reporting methods are so time-consuming, they often just forward the information rather than analyse and discuss it. The right BI tools can change this situation.

Don’t wait for information

Business analytics programmes play a major role in freeing up financial directors because they make large amounts of data transparent, quickly and simply.

In a previous article we looked at the difference between business analytics and the traditional style of reporting. Whereas traditional reports often concern research questions developed by IT, business analytics systems offer a ‘DIY’ analysis of the data with a single mouse click. This allows large amounts of data to be easily translated to organisation-wide, real-time KPIs and enables trends to be displayed in orderly dashboards.

These KPIs offer insight into activities and processes which can be improved, leading to increased speed, efficiency, accuracy and, of course, higher profits. In short, it’s the information that upper management needs to be able to run the company efficiently.

A major step

In comparison to traditional reporting, this represents a major step forward for financial professionals. Insight is related to what’s happening now, not at the time the database was consulted. This leads to vastly improved decision-making processes. Trends can be recognised earlier to support positive changes and tackle negative ones.

Two ways of saving time

BI tools help financial managers to save time in two ways. Firstly, the required information is available immediately. No more waiting for the IT department to process a request. Secondly, they can collect much of the information their colleagues require themselves. This means no excess report requests to work through. Essentially, the financial department no longer has to provide the rest of the organisation with information. As an added bonus, everyone has access to the same information.

From accountant to analyst

The time saved can instead be used to analyse and evaluate results. It enables financial professionals to actively advise the management team on matters such as adjusting the strategy or improving business processes.

The availability of real-time financial figures in a single overview enables financial directors to constantly monitor the organisation. Management easily assesses the cash flow, liquidity, turnover, profit, return and equity capital at any given moment. They have direct insight into outstanding payables and receivables of all business units. Discussions can always be substantiated with current total turnover, costs and profit figures, with the option to zoom in to the transaction level to discover specific causes.

Sales support

With the right BI tools, gathering sales-related information is also extremely simple. It is possible to quickly see who’s purchasing what, where and when. Sales volumes per account manager, and their share compared to the total margin, are always just one click away. Gain insight into what a seemingly successful (high volume) product actually adds to the profit, and consider what would happen if certain products were to be removed from your product range altogether.

With such insights, financial directors can be effectively involved in subsequent discussions. What product lines need stronger marketing, and where? How can we optimise our stock to increase our working capital? How can we tackle projects that don’t generate sufficient revenue? Which customers have problems with payments and why? And what can we do about it?

Financial expertise as the basis of the business strategy

The information behind these events and trends is easily accessible and available for anyone involved, meaning financial experts in the company become both controllers and strategists. If administrative tasks are reduced, they can far better focus their expertise on optimising the company.

 

Want to know more about Exact and how Elementary Business Solutions can help your business?

Get in touch with Paul today on 07535 260 723 or email paul@elementarybsolutions.co.uk

 

Who is Elementary Business Solutions?

Elementary Business Solutions is an Exact Certified Partner, our technical business consultants have all been through the rigorous certification programme to ensure that they not only understand the Exact software solutions but, also understand how it can help your business reap the benefits.

 

What makes Elementary Business Solutions different?

Whether it’s Exact for Accounting, Time & Billing, Project Management, Wholesale Distribution or Manufacturing, the transition from implementing your new software to establishing a process where you are confident in being able to use it is crucial. We will work with your company and act as problem solvers, trainers and mentors to ensure your business reaps the benefits that your all-in-one integrated software solution can provide. We put in place the tools that will deliver lasting change and equip your business with what it needs to grow. This in turn will provide your business with a more efficient process of working, allowing you and your workforce to focus on the more important tasks at hand.